What should an employer do when an employee marries and changes her name?

What should an employer do when an employee marries and changes her name?

According to the U.S. Citizenship and Immigration Services (USCIS), though employers are not required to update Form I-9 when an employee changes his or her name, USCIS recommends that employers maintain correct information on Forms I-9 and note any name changes in Section 3 of the form.

How do I tell my boss I have changed my name?

Employer Name Change In most cases, simply contact your human resources department to notify them of your name change. They will typically update your name with payroll, medical plans, 401K etc., or at the very least, they will be able to point you to the forms or procedures to do so.

What do you need to change your name at work?

To make these changes, you will probably need a copy of your marriage certificate and/or your social security card with your new last name on it. You’ll need to visit your human resources department again a few weeks after you’re married and your name has been legally changed.

How do I change my name on payroll?

The HR and Payroll Guide to Name Changes

1. Step 1: Have the Employee Update the SSA. HR isn’t alone in this: it takes two to get the name change process rolling.
2. Step 2: Update Form W-4 and Your Payroll System.
3. Step 3: Reverify Form I-9s.
4. Step 4: Wrap up Benefits and Banking Info.

Does a name change require a new I 9?

You are not required to update Form I-9 when your employee has a legal change of name. However, it is recommended that you maintain correct information on Forms I-9 and note any name changes in Section 3.

Do you need to tell HR you got married?

Name and Address Changes Newly-married couples must apply to the Social Security Administration if they are changing their name or address. An organization’s HR department will want to adjust the employee’s information accordingly, to ensure Forms W-2 and W-4 have the correct information associated with it.

Who do I inform of a name change?

The police: If you have a criminal record the police will also need to be notified of your new name. Insurance providers, utility companies, local councils and the electoral roll should also be notified of any change.

Do you need a new i 9 for a name change?

What do you do when an employee changes their name UK?

It’s still advisable to record the employee’s change of name , which again you can generally do by way of a side letter to the written statement or contract. Where the change is due to a new gender identity, ideally issue a new full written statement or contract using the employee’s new identity (see Follow up ).

What is difference between employees and employers?

According to their job role, an employee only has authority over the people who work for them. An employer has complete authority over his or her workers.

Is the employer the company name?

Don’t overthink the phrase “employer name.” All it means is the name of your employer. Typically, that’s the name of the company where you work or worked, and not your supervisor or boss. This phrase often appears on employment-related forms and can refer to either your current employer or a previous one.

Can an employer require an employee to change their name?

The landscape for trans employees has changed significantly and continues to change employers can do to better serve trans employees? Changing resources and policies. A lot of transgender individuals do not use their legal birth name, they prefer

How to make an employee name change?

Affidavit Submission: An affidavit needs to be prepared for the name change.

How do I Change my Name with my employer?

– Login to Online Services by selecting your profession from the dropdown menu and entering your User ID and Password Your User ID and Password were mailed with your initial license. – “Select “Update Addresses” on the left side of the page – Enter the new address information – Once you have entered your new address, click on “Process”.

What forms need to be updated after a name change?

The Internal Revenue Service (IRS) requires that the name on the Social Security card match the name on W-4 and W-2 forms. Update the employee’s benefits paperwork. If the change is related to marriage or other qualifying event, the employee may also want to change elections or add or remove a spouse or dependent (s).